Guide for Authors

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Instruction to Authors

Manuscripts containing original material are accepted for consideration if neither the article nor any part of its essential substance, tables, or figures has been or will be published or submitted elsewhere before appearing in the Journal of Advances in Environmental Health Research. This restriction does not apply to abstracts or press reports published in connection with scientific meetings. Copies of any closely related manuscripts must be submitted along with the manuscript that is to be considered by the Journal of Advances in Environmental Health Research. Authors of all types of articles should follow the general instructions given below.

 Types of Articles

  • Original article which reports the results of an original scientific research should be less than 3000 words, with a maximum of 30 references.
  • Review article which represents the researches and works on a particular topic. The maximum number of references allowed for review article 50-75 references.
  • Brief communication is a short research article and should be limited to 1500 words. This article contains all sections of an original article.
  • Case report is a detailed report of an individual patient that may represent a previously non-described condition and contains new information about different aspects of a disease. It should be less than 2000 words.
  • Letter to the Editor must be less than 400 words in all cases.
  • Book Review must be less than 1000 words on any book topics related to the scope of Journal of Advances in Environmental Health Research.
  • Conference Paper Guideline: The Journal version of conference paper must:
    1. Have at least 30% new material
    2. Include a citation to the conference paper
    3. Discuss the conference paper and summarize the new material
    4. Have a new title
    5. Have a new abstract
    6. Have new theory or a new idea
    7. Have Additional experimentation
    8. Authors should mention in cover letter and also the acknowledgement sections that the article is based on a conference presentation and provide a link to the conference paper.
    9. If an article is published in a journal, the authors should not present it at a conference

 Main Manuscript 

This manuscript should be divided into the following sections:

  1. Title page
  2. Abstract and Keywords
  3. Introduction
  4. Materials and Methods
  5. Results and Discussion
  6. Conclusion
  7. Acknowledgements
  8. Ethical issues
  9. Competing interests
  10. Authors’ contributions
  11. References

 Text Format

  • The manuscript is in single column (not double column) format.
  • Use normal page margins (2.5 cm), and use Times New Roman (12 pt) font throughout the manuscript.
  • Prepare your manuscript text using a Word processing package (save in .doc or .rtf format). Submissions of text in the form of PDF files are not permitted.
  • The pages are numbered consecutively beginning from the title page.
  • Don’t add a numbering scheme to the titles and subtitles of your document.
  • Use a capital letter at the start of a sentence.
  • The same data are not presented in both Tables and Figures.
  • Introduction states the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.
  • Please note that you need to combined the result section with discussion section and present into one section. 
  • Results should be clear and concise. Discussion should explore the significance of the results of the work, not repeat them.
  • JAEHR journal prescribes inserting a space between a number and a unit of measurement. Author should be used mg/L not mg/l.
  • Conclusions of the study may be presented the outcome of the research work.
  • Formula and equations in main manuscript should NOT be given separate numbering.
  • Authors are not allowed to use footnotes in the abstract and main text. 
  • The author(s) are appealed to provide the source(s) of financial support along with the grand number for the study in the acknowledgements section.
  • A first-line indent (the distance, or number of blank spaces used to separate a paragraph from the left margins) is the most common way to signal the start of a new paragraph. You can press the Tab key to indent. Also,:
  1. Click the arrow found at the bottom left hand corner of the paragraph group.
  2. This launches the Paragraph Dialog Box.
  3. Click the Tabs button,
  4. Type 0.8” under the Tab stop position
  5. Click Set and then OK.

Title Page

  • The title should be concise, short and descriptive (not declarative). The title of the manuscript is does not contain abbreviation.
  • Capitalize only the first word in the title (except for proper nouns).
  • Name of corresponding author including the name, post address, telephone number, fax number, and e-mail address should be separately addressed. 
  • Full names of all authors (complete first and last names) as they wish them to appear in print and their affiliations including the name of the department and institution in which the work was done, (the institutional affiliation of each author).

Affiliation model: Department, Institute, City, Country. 

Example: Environmental Health Research Center, Research Institute for Health Development, Kurdistan University of Medical Sciences, Sanandaj, Iran 

Abstract

An abstract of 130 to 250 words that sketches the purpose of the study; This abstract should consist of the following parts: Background, Methods, Results and Conclusions. It should be noted that the abstract does not contain any undefined abbreviations or references. It should briefly describe the problem being addressed in the study, how the study was performed, the salient results, and what the authors conclude from the results respectively (a summary of the major findings in the manuscript) and also, it should be accessible (jargon-free and clear to the readers). 

Keywords: Provide 3-7 indexing keywords preferably not mentioned in the title. Keywords are preferred to be in accordance with MeSH (http://www.ncbi.nlm.nih.gov/mesh) terms.

Tables and Figures

  1.  Please submit tables as editable text and not as images. You must provide us with an editable file of the entire article.
  2. Visual elements such as graphs, charts, tables, photographs, diagrams, and maps should be place within the body text (Integrating visual elements into your document.)
  3. All figure elements, including letters, numbers, and symbols, must be use Times New Roman
  4. All Tables and Figures are numbered consecutively in the order of their initial citation in the text. So, give each visual a numbered caption that includes a clear descriptive title.
  5. Use Times New Roman with font size 10 pt for the visual element caption. Authors should manually change the font of your captions to distinguish them from body text.
  6. Use Times New Roman for tables content: 
    • Table Contents Font Size: 10 pt
    • Table Heading Font Size: 10 pt
  7. In both captions and text, refer to the figures with the abbreviation "Fig." not “figure or fig” for single and multiple figures.
  8. Refer to tables and figures in your text by their numbers, not their placement in the text. E.g, “See Fig. 9 for a detailed schematic” (not “see the figure below” or “see the figure 9”).
  9. The lack of a descriptive caption and labeling of axes makes it impossible to know for sure. 
  10. Try to ensure that figures and tables are not broken over two pages. Tables that require a full page might be best put in an appendix.
  11. Figure captions are generally placed below the figures, while table captions must be placed above the tables. The captions should be aligning to the left.
  12. Table and Figures are numbered sequentially, but separately.
  13. If the table or figure that you present in your report was not created by you, but comes from other sources, you must include a reference for the original source in your caption.
  14.  Be sure that the table is mentioned in the text. Refer to the caption number within the body text and discuss its content. So that, all visual elements should be called out in the main text.
  15. Place the table/figure close to where it is first referred to in the text (preferably immediately below the paragraph in which it is first mentioned).
  16. For supplemental notes, use the following symbols in this order: †, ‡, §, *, #, ††, ‡‡, etc.
  17. Capitalize only the first word for the visual element caption, legends and for units of measure (except for proper nouns).
  18. In tables, do not use commas in place of decimal points.
  19. Set the table direction (not text direction) to be displayed left to right. 
  20.  Make sure the font style, font size, and casing match between All of Tables.
  21. All provided maps are shown with scales and north-south direction.
  22. All symbols and abbreviations are defined in the Fig. legends.
  23. All Figs. preferred to be provided in excel format.
  24. All Tables and Figs. are prepared according to the journal format. For created a table according the JAEHR style:

Line spacing:

  • Click the arrow found at the bottom left hand corner of the paragraph group.
  • This launches the Paragraph Dialog Box.
  • Under spacing, choose 0 pt for both ‘Before’ and ‘After’
  • Under spacing, choose ‘Single’ for Line spacing.

Alignment: 

  1. Select your entire table
  2. Go to the (Table Tools) Layout tab.
  3. In Alignment section, choose ‘Align Center left’.

 Acknowledgements

Acknowledgments of people, grants, funds, etc. should be placed in a separate section before the reference list. The names of funding organizations should be written in full. Financial support affiliation of the study, if exists, must be mentioned in this section. Thereby, the Grant number of financial support must be included. If the work was derived from a project or dissertation, its code should also be stated.

 Conflict of Interest

Authors of research articles should disclose at the time of submission any financial arrangement they may have with a company whose product is pertinent to the submitted manuscript or with a company making a competing product. Such information will be held in confidence while the paper is under review and will not influence the editorial decision, but if the article is accepted for publication, a disclosure will appear with the article.

Because the essence of reviews and editorials is selection and interpretation of the literature, the Journal of Advances in Environmental Health Research expects that authors of such articles will not have any significant financial interest in a company (or its competitor) that makes a product discussed in the article.

 References

At the end of the paper provide full details of all references cited in-text. The reference list should be arranged in the order of appearance of the in-text citations, not in an alphabetical order, beginning with 1, and continuing in an ascending numerical order, from the lowest number to the highest. In the reference list, only one resource per reference number is acceptable. Groups of references should be listed:

  1. The Vancouver style of referencing should be used (Reference style of JAEHR).
  2. References must be numbered as superscripts consecutively as they are cited. (References should be denoted numerically and in sequence in the text, using superscript.)
  3. References are mentioned consecutively in order of appearance in the text. In other words, arrange your list in the order in which the references appear in your text.
  4. Use Times New Roman with font size 11 pt for the references.
  5. Please ensure that every reference cited in the text is also present in the reference list, (All references referred to in the text are included in the list of references.)
  6. Personal communications or unpublished observations, if really needed, are not included as references.
  7. The majority of manuscript references must not be extracted from a single journal. The acceptable average number of references can be extracted from each journal should not exceed 3 to 5 citations, which is the average acceptable amount.
  8. Books as a source does not be more than 2o% of total source in reference list. (The acceptable percentage of references can be extracted from books should not exceed 20% citations.)
  9. It is recommended that the number of references preferably is not more than 30 for original paper or case report, not more than 75 for review paper and for short communication 20 references are required.
  10. It is also substantially recommended to the authors to refer to recent references in last 10 years rather than old and out of date ones. (The references cited are current, up-to-date and novel.)
  11. Volume, issue and pages of the whole references must be specified according to the JAEHR format.
  12. References first cited in a table or figure legend should be numbered so that they will be in sequence with references cited in the text at the point where the table or figure is first mentioned.
  13. Authors can cite journal articles that have been accepted for publication but are yet to be published. These should form part of the main reference section and should be numbered accordingly.
  14. Information from manuscripts submitted but not accepted should be credited in the text as “unpublished observations” with written permission from the source and should not be cited or included in the reference list.
  15. If your citation is at the end of a sentence, ensure the reference number is placed after the full stop. There is no need for a space before sentences ending, so, a full stop (or point) at the end of a sentence immediately follows the superscripts reference number and is followed by a single space. In the other words, there is no require space on both sides of full stop. (like this: sentences ending.1)
  16. List all authors when there are six or fewer; when there are seven or more, list the first six, then “et al.
  17. Use et al. in Italic form. (NOTE: full stop after 'al.' not after 'et')
  18. Add [In Persian] to end of the Persian-language references.
  19.  The following are sample references:

Journal article (1-6 authors)

Maleki A, Shahmoradi B, Daraei H, Kalantar E. Assessment of ultrasound irradiation on inactivation of gram negative and positive bacteria isolated from hospital in aqueous solution. J Adv Environ Health Res 2013; 1(1): 9-14.

Journal article (More than 6 authors)

Hu WS, Ting WJ, Chiang WD, Maleki A, Shahmoradi B, Daraei H, et al. The heart protection effect of alcalase potato protein hydrolysate is through IGF1R-PI3K-Akt compensatory reactivation in aging rats on high fat diets. Int J Mol Sci 2015;16(5):10158-10172.

Book

Reuter T. Sharing the Earth, Dividing the Land: Land and Territory in the Austronesian World. Canberra: Australian National University Press; 2006.

Buckwalter JA, Marsh JL, Brown T, Amendola A, Martin JA. Articular cartilage injury. In: Robert L, Robert L, Joseph V, editors. Principles of Tissue Engineering. 3rd ed. Burlington, MA: Academic Press; 2007. p. 897-907.

Book Section

Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, eds. The genetic basis of human cancer. New York: McGraw-Hill; 2002:93-113.

Websites

Outbreak notice: Cholera in Haiti. Centers for Disease Control and Prevention Web site. http://wwwnc.cdc.gov/travel/notices/outbreak-notice/haiti-cholera.htm. Updated January 9, 2012. Accessed February 1, 2012.

World Health organization. Strategic directions for strengthening nursing and midwifery services [online]. Available from: URL:http://www.wpro.who.int/themesfocuses/theme3/focus2/nursingmidwifery.pdf2002

Thesis

Weisbaum LD. Human sexuality of children and adolescents: a comprehensive training guide for social work professionals [master's thesis]. Long Beach (CA): California State University; 2005.

Conference proceedings 

Chu H, Rosenthal M. Search engines for the World Wide Web: a comparative study and evaluation methodology. Paper presented at: American Society for Information Science 1996 Annual Conference;

October 19 24, 1996; Baltimore, MD. http://www.asis.org/annual-96/electronicproceedings/chu.html. Accessed February 26, 200.

Government reports (printed)

Organisation name.Title,Paper number.Place of publication: Publisher; Year.

 Units of Measurement

Authors should express all measurements in conventional units, with Système International (SI) units given in parentheses throughout the text. Figures and tables should use conventional units, with conversion factors given in legends or footnotes. In accordance with the Uniform Requirements, however, manuscripts containing only SI units will not be returned for that reason.

 Abbreviations and Symbols

Except for units of measurement, abbreviations are discouraged. Consult Scientific Style and Format: The CBE Manual for Authors, Editors, and Publishers (Sixth edition. New York: Cambridge University Press, 1994) for lists of standard abbreviations. Except for units of measurement, the first time an abbreviation appears, it should be preceded by the words for which it stands.

  1. Terms that are abbreviated are written out completely the first time they are used, and then abbreviated thereafter.
  2. Use only standard abbreviations such as AIDS, HIV, WHO, IQ.
  3. Do not use non-standard abbreviations unless they appear at least three times in the text.
  4. Avoid abbreviations in the title of the manuscript. 
  5. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used upon first appearance in the text unless the abbreviation is a standard unit of measurement.
  6. Keep abbreviations to a minimum.

 Submission of Paper

Only online submission is acceptable. Please submit online at: http://www.jaehr.muk.ac.ir

Requirements for new submission

Authors may choose to submit the manuscript as a single word file to be used in the refereeing process. Also, the Authors should be uploading Authorship Form.

Requirement of revised submission

Only when the submitted paper is at the revision stage, authors will be requested to put the paper in to a 'correct format' for acceptance and provide the items required for the publication of the manuscript.

Important Note: While submitting your manuscript please bear in mind to upload  the ORCD ID for all authors, AND the Authorship From as well (this form must be completed by corresponding author and signed by all authors).

 Assurances

In appropriate places in the manuscript please provide the following items:

  • If applicable, a statement that the research protocol was approved by the relevant institutional review boards or ethics committees and that all human participants gave written informed consent
  • The source of funding for the study
  • The identity of those who analyzed the data
  • Financial disclosure, or a statement that none is necessary

 Review and Action

  • Submitted papers will be examined for the evidence of plagiarism using some automated plagiarism detection service. 
  • Manuscripts are examined by members of the editorial staff, and two thirds are sent to external reviewers.
  • Communications about manuscripts will be sent after the review and editorial decision-making process is complete within 3-6 weeks after receiving the manuscript. When Author want resubmit revised manuscript main file should be specify all changes as highlighted and also, you need to upload a clean copy of your revised manuscript that does not show your changes.
  • After acceptance, editorial system makes a final language and scientific edition. No substantial change is permitted by authors after acceptance. It is the responsibility of corresponding author to answer probable questions and approve final version.

 Copyright

Journal of Advances in Environmental Health Research is the owner of all copyright to any original work published by the JAEHR. Authors agree to execute copyright transfer forms as requested with respect to their Journal of Advances in Environmental Health Research has the right to use, reproduce, transmit, derive works from, publish, and distribute the contribution, in the Journal or otherwise, in any form or medium. Authors will not use or authorize the use of the contribution without the Journal Office’ written consent

 Chemical Structure

Structures should be produced with a chemical drawing program, preferably ChemDraw 4.5 or higher, and submitted in TIFF format to allow use of electronic files in production. Structures should also be submitted in native file formats, e.g., RDX.

Human and Animal Rights

The research involves human beings or animals must adhere to the principles of the Declaration of Helsinki

(http://www.wma.net/e/ethicsunit/helsinki.htm).

 Plagiarism

JAEHR uses the Cross iThenticate Plagiarism detector to screen submitted manuscripts for originality. Using this service, we can detect if a manuscript contains passages of text that appear in other publications or resources.

Page charges 

This journal has no page charges. 

 Cover Letter

A covering letter signed by all authors should identify the corresponding author (include the address, telephone number, fax number, and e-mail address). Please make clear that the final manuscript has been seen and approved by all authors, and that the authors accept full responsibility for the design and conduct of the study, had access to the data, and controlled the decision to publish.

Authors are also asked to provide the names and contact information for three potential reviewers in their cover letter. However, the Journal is not obliged to use the suggested reviewers. Final selection of reviewers will be determined by the editors.

 Authorship

The corresponding Author should be download the Authorship form and fill it. Also, scan this form that signed by all authors and upload it in “Attached files” step of submitting articles process. Any change in authorship after submission must be approved in writing by all authors. 

Title of the manuscript:

We, the undersigned, certify that we take responsibility for the conduct of this study and for the analysis and interpretation of the data. We wrote this manuscript and are responsible for the decisions about it.  We have seen and approved the final manuscript. Neither the article nor any essential part of it, including tables and figures, will be published or submitted elsewhere before appearing in the Journal of Advances in Environmental Health Research. [All authors must sign this form or an equivalent letter].

Name of Author

Contribution

 

Signature