Guide for Authors

Download  the Author Guide

Download JAEHR Authorship Form

 

 

Instruction to Authors

Manuscripts containing original material are accepted for consideration the condition that both the article and any part of its essential substance, tables, or figures have been or will be published or submitted elsewhere before appearing in the Journal of Advances in Environmental Health Research in other words or in the same words, in English or in another language), and will not be submitted elsewhere unless rejected by the Journal or withdrawn by the author. This rule does not apply to abstracts or press reports published with regard to scientific meetings. Copies of any highly related manuscripts must be submitted together with the manuscript that is considered by the journal of Advances in Environmental Health Research. Authors of all types of articles should follow the general instructions as follows:

 

Types of Articles

  • Original articlewhich reports the results of an original scientific research should be less than 3000 words, with a maximum of 30 references.
  • Review articlewhich represents the researches and works on a particular topic. The maximum number of references allowed for review article 50-75 references.
  • Brief communicationis a short research article and should be limited to 1500 words. This article contains all sections of an original article.
  • Case reportis a detailed report of an individual patient that may represent a previously non-described condition and contains new information about different aspects of a disease. It should be less than 2000 words.
  • Letter to the Editormust be less than 400 words in all cases.
  • Book Reviewmust be less than 1000 words on any book topics related to the scope of Journal of Advances in Environmental Health Research.
  • Conference Paper Guideline: The journal version of conference paper must:
  1. Include minimum 30% new material.
  2. Contain a citation to the conference paper.
  3. Discuss the conference paper and summarize the new material.
  4. Have a new title.
  5. Have a new abstract.
  6. Have new theory or a new idea.
  7. Have additional experimentation.
  8. Author(s) should state in cover letter, as well as in the acknowledgement sections that the article is on the basis of a conference presentation and provide a link to the conference paper.
  9. The authors are not allowed to present their article at a conference, if it is published in a journal.

 

Main Manuscript 

This manuscript should be divided into the sections as follows:

  1. Title page
  2. Abstract and Keywords
  3. Introduction
  4. Materials and Methods
  5. Results and Discussion
  6. Conclusion
  7. Acknowledgements
  8. Ethical issues
  9. Competing interests
  10. Authors’ contributions
  11. References

 Text Format (main body)

  • The manuscript is in single column (not double column) format.
  • Use normal page margins (2.5 cm), and use Times New Roman (12 pt) font throughout the manuscript.
  • Prepare your manuscript text using a Word processing package (save in .doc or .rtf format). Submissions of text in the form of PDF files are not permitted.
  • The pages are numbered consecutively beginning from the title page.
  • Use a capital letter at the start of a sentence.
  • The same data are not presented in both Tables and Figures.
  • Introduction states the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.
  • Please note that you need to combined the result section with discussion section and present into one section. 
  • Results should be clear and concise. Discussion should explore the significance of the results of the work, not repeat them.
  • JAEHR journal prescribes inserting a space between a number and a unit of measurement. Author(s) should use mg/L instead of mg/l.
  • Conclusions should present the prominent outcomes of the research work.
  • Formula and equations in main manuscript should NOT be given separate numbering.
  • Authors are not allowed to use footnotes in the abstract and main text. 
  • The author(s) are appealed to provide the source(s) of financial support along with the grant number for the study in the Funding section.
  • A first-line indent (the distance, or number of blank spaces used to separate a paragraph from the left margins) is the most common way to signal the start of a new paragraph. So:
  1. Click the arrow found at the bottom left hand corner of the paragraph group.
  2. This launches the Paragraph Dialog Box.
  3. Click the Tabs button,
  4. Type 0.3” under the Tab stop position
  5. Click Set and then OK.

         You can also press the Tab key to indent.

 

Title Page

  • The title should be concise, short and descriptive (not declarative). The title of the manuscript is does not contain abbreviation.
  • Name of corresponding author including the name, post address, telephone number, fax number, and e-mail address should be separately addressed. Also, the academic degree of the corresponding author should be mentioned.
  • Names of all authors and their affiliations including the complete first names, the name of the department and institution in which the work was done, the institutional affiliation of each author.

      Affiliation model: Department, Institute, City, Country. 

     Example: Environmental Health Research Center, Research Institute for Health Development, Kurdistan University of Medical Sciences, Sanandaj, Iran 

 

Abstract

A structured abstract of 130 to 250 words that sketches the purpose of the study; this abstract should consist of the following parts: Background, Methods, Results and Conclusions. It should be noted that the abstract does not contain any undefined abbreviations or references. It should briefly describe the problem being addressed in the study, how the study has been performed, the salient results, and what the authors conclude from the results respectively (a summary of the major findings in the manuscript) and also, it should be accessible (jargon-free and clear to the readers). Provide 3-7 indexing keywords preferably not mentioned in the title. Keywords are preferred to be in accordance with MeSH (http://www.ncbi.nlm.nih.gov/mesh) terms.

 

Tables and Figures

  1. Please submit tables as editable text and not as images. You must provide us with an editable file of the entire article. Indeed, image files are not accepted.
  2. Visual elements such as graphs, charts, tables, photographs, diagrams, and maps should be placed within the body text. All tables and figures should be given in the place to which they are referred not at the end of the manuscript.
  3. All figure elements, including letters, numbers, and symbols, must be used in Times New Roman font.
  4. All Tables and Figures are numbered consecutively in the order of their initial citation in the text. So, give each visual a numbered caption that includes a clear descriptive title.
  5. Use Times New Roman with font size 10 pt for the visual element caption. Authors should manually change the font of captions to distinguish them from body text.
  6. Use Times New Roman for table contents: 
    • Table Contents Font Size: 10 pt
    • Table Heading Font Size: 10 pt
  7. Refer to tables and figures in your text by their numbers, not their placement in the text. E.g, “See Figure 9 for a detailed schematic” (not “see the figure below”).
  8. The lack of a descriptive caption and label of axes makes figures impossible to understand. 
  9. Try to ensure that figures and tables are not broken in two pages. Tables that require a full page might be best put in an appendix.
  10. Figure captions are generally placed below the figures, while table captions must be placed above the tables. The captions should be aligning to the left.
  11. If a table or figure presented in your manuscript, which has not been created by you, but comes from other sources, you must include a reference for the original source in your caption.
  12. Place tables/figures close to where they are first referred to in the text (preferably immediately below the paragraph in which it is first mentioned).
  13. For supplemental notes, use the following symbols in this order: †, ‡, §, *, #, ††, ‡‡, etc.
  14. In tables, do not use commas in place of decimal points.
  15. Set the table direction (not text direction) to be displayed “left to right”. Indeed, raw tables should be first drawn left to right and then data are added.
  16. All provided maps are shown with scales and north-south direction.
  17. All symbols and abbreviations are defined in figure legends.
  18. All figures are preferred to be provided in excel format.

 

Ethical Considerations

This section should include the following five subsections:

  • Compliance with ethical guidelines

Author(s) should include sufficient information about funding sources, potential conflicts of interest (financial or non-financial), informed consent if the work involved human participants, and a statement on welfare of animals if the work involved animals in order to ensure objectivity and transparency in research, as well as to ensure that accepted principles of ethical and professional conduct have been followed.

  • Funding

Author(s) should cite the source (funding agency) supporting the research and provide this section with the grant number of their work. It should be pointed out that, if the research is backed by more than one funding agency, the different agencies should be separated by semi-colon, with “and” before the final funder. If the work was derived from a project or dissertation, its code should also be stated. Moreover, if the research is not supported by a specific project grant and, in turn, it does not have a grant number, a sentence should be included in this section as follows:

“The author(s) did not receive any financial support for the research, authorship, and/or publication of this article.”

  • Authors' contributions

Author(s) should explain well the role of all contributors, which may contain the following items: Conceptualization, Methodology, Software, Validation, Analysis, Investigation, Resources, Data Curation, Writing – original draft preparation, Writing – review and editing, Visualization, Supervision, Project administration, and Funding acquisition.

  • Conflict of interest

The authors should declare any conflict of interest regarding their research.

  • Acknowledgments

All contributors who do not meet the criteria for authorship should be covered in the section of acknowledgement. Also, it should include persons who provided technical help, writing assistance and departmental head that only provided general support.

 

References

At the end of the paper provide full details of all references cited in-text. The reference list should be arranged in the order of appearance of the in-text citations, not in an alphabetical order, beginning with 1, and continuing in an ascending numerical order, from the lowest number to the highest. In the reference list, only one resource per reference number is acceptable. Groups of references should be listed:

  1. The Vancouver style of referencing should be used.
  2. References must be numbered in their simple format in brackets (for example, [1]) consecutively as they are cited in the text.
  3. Use Times New Roman with font size 11 pt for the references.
  4. Please ensure that every reference cited in the text is also presented in the reference list.
  5. Personal communications or unpublished observations, if really needed, are not included as references.
  6. The majority of manuscript references must not be extracted from a single journal. The acceptable average number of references that can be extracted from each journal should not exceed 3 to 5 citations, which is the average acceptable rate.
  7. Books as a source do not be more than 20% of total sources in the reference list. That is, the allowable percentage of references extracted from books should not exceed 20% of citations.)
  8. It is recommended that the number of references preferably is not more than 30 for original paper or case report, not more than 75 for review paper and for short communication 20 references are required.
  9. It is also substantially recommended to the authors to refer to recent references in last 10 years rather than old and out of date ones. All references cited are current, up-to-date and novel.
  10. Volume, issue and pages of the whole references must be specified according to the JAEHR format.
  11. References first cited in a table or figure legend should be numbered so that they will be in sequence with references cited in the text at the point where the table or figure is first mentioned.
  12. Information from manuscripts submitted but not accepted should be credited in the text as “unpublished observations” with written permission from the source and should not be cited or included in the reference list.
  13. List all authors when there are six or fewer; when there are seven or more, list the first six, then “et
  14. Add (Persian) after the title of the Persian-language references.
  15. The following are sample references:
  • Journal article (1-6 authors)

Gholami L, Rahimi Gh, Khademi Jolgeh Nezhad A. Effect of thiourea-modified biochar on adsorption and fractionation of cadmium and lead in contaminated acidic soil. Int J Phytoremediation. 2020; 22(5):468-81. [DOI:10.1080/15226514.201 9.1678108]

  • Journal article (More than 6 authors)

Liao W, Yang L, Zhong S, Hess JJ, Wang Q, Bao J, et al. Preparing the next generation of health professionals to tackle climate change: Are China’s medical students ready? Environ Res. 2019; 168:270-7. [DOI:10.1016/j.envres.2018.10.006]

  • Persian-language references

Gholami L, Rahimi Gh, Khademi Jolgeh Nezhad A. Effect of thiourea-modified biochar on adsorption and fractionation of cadmium and lead in contaminated acidic soil. Int J Phytoremediation. 2020; 22(5):468-81. [DOI:10.1080/15226514.201 9.1678108]

  • Book
  1. Nriagu JO. Encyclopedia of environmental health. Elsevier; 2019. https://www.elsevier.com/books/encyclopedia-of-environmental-health/nriagu/978-0-444-63951-6
  2. Singh S, Rao D. Symposium on Air Pollution Control. Pennsylvania: ASTM; 1983. https://books.google.com/books?id=APhsAQAACAAJ&dq
  • Book Section

Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, eds. The genetic basis of human cancer. New York: McGraw-Hill; 2002:93-113.

  • Websites
  1. EPA (U.S. Environmental Protection Agency). Framework for cumulative risk assessment. EPA/630/P-02/001F. Risk Assessment Forum [Internet]. 2003 [Updated 2007 June 3]. Available from: http://cfpub .epa.gov /ncea/cfm/recordisplay.cfm?deid=54944Thesis
  2. Weisbaum LD. Human sexuality of children and adolescents: a comprehensive training guide for social work professionals[master's thesis]. Long Beach (CA): California State University; 2005.
  • Conference proceedings 

Chu H, Rosenthal M. Search engines for the World Wide Web: a comparative study and evaluation methodology. Paper presented at: American Society for Information Science 1996 Annual Conference; October 19 24, 1996; Baltimore, MD. http://www.asis.org/annual-96/electronicproceedings/chu.html. Accessed February 26, 200.

  • Government reports (printed)

Organisation name.Title, Paper number. Place of publication: Publisher; Year.

 

Units of Measurement

Authors should express all measurements in conventional units, with System International (SI) units given in parentheses throughout the text. Also, figures and tables should use conventional units, with conversion factors given in legends or footnotes. In accordance with the Uniform Requirements, however, manuscripts containing only SI units will not be returned for that reason.

 

Abbreviations and Symbols

Except for units of measurement, abbreviations are discouraged. For lists of standard abbreviations, authors can see the explanations presented in the following reference: The sixth edition of the Council of Biology Editors (CBE) style manual (Scientific Style and Format The CBE Manual for Authors, Editors, and Publishers). Except for units of measurement, either in Abstract or Main body where an abbreviation appears for the first time, it should be preceded by the words for which it stands for.

  1. Use only standard abbreviations such as AIDS, HIV, WHO, IQ.
  2. Do not use non-standard abbreviations unless they appear at least three times in the text.
  3. Avoid abbreviations in the title of the manuscript. 
  4. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used upon first appearance in the text unless the abbreviation is a standard unit of measurement.
  5. Keep abbreviations to a minimum.

 

Submission of Paper

Only online submissions are acceptable. Please submit online at: http://jaehr.muk.ac.ir/

- Requirements for new submission

Authors may choose to submit the manuscript as a single word file to be used in the refereeing process. Also, the authors should upload the Authorship Form.

- Requirement of revised submission

  • Authors should resubmit the revised manuscript as File Type: “Manuscript Main File”, in which all corrections and changes are highlighted.
  • Authors should answer all comments made by the reviewers one-by-one in a separate file named “Response to Reviewer”.

Important Note: While submitting your manuscript please bear in mind to upload the ORCD ID for all authors, AND the Authorship From as well (this form must be filled out by the corresponding author and signed by all authors).

 

 Assurances

In appropriate places in the manuscript, please provide the following items:

  • If applicable, a statement that the research protocol was approved by the relevant institutional review boards or ethics committees and that all human participants gave written informed consent
  • The source of funding for the study
  • The identity of those who analyzed the data
  • Financial disclosure, or a statement that none is necessary

 

Review and Action

  • Submitted papers will be examined for the evidence of plagiarism using some automated plagiarism detection service. 
  • Manuscripts are examined by members of the editorial staff, and two thirds are sent to external reviewers.
  • Communications about manuscripts will be sent after the review and editorial decision-making process is complete within 3-6 weeks after receiving the manuscript.
  • After acceptance, editorial system makes a final language and scientific edition. No substantial change is permitted by authors after acceptance. It is the responsibility of corresponding author to answer probable questions and approve final version.

 

 Copyright

Journal of Advances in Environmental Health Research is the owner of all copyright to any original work published by the JAEHR. Authors agree to execute copyright transfer forms as requested with respect to their JAEHR has the right to use, reproduce, transmit, derive works from, publish, and distribute the contribution, in the Journal or otherwise, in any form or medium. Authors will not use or authorize the use of the contribution without the Journal Office’ written consent

 

Chemical Structure

Structures should be produced with a chemical drawing program, preferably ChemDraw 4.5 or higher, and submitted in TIFF format to allow use of electronic files in production. Structures should also be submitted in native file formats, e.g., RDX.

 

Human and Animal Rights

The research involves human beings or animals must adhere to the principles of the Declaration of Helsinki

(http://www.wma.net/e/ethicsunit/helsinki.htm).

 

Plagiarism

JAEHR uses the Cross iThenticate Plagiarism detector to screen submitted manuscripts for originality. Using this service, we can detect if a manuscript contains passages of text that appear in other publications or resources.

 

Page charges 

Since Kurdistan University of Medical Sciences has supported all of the publishing costs of Journal of Advances in Environmental Health Research (JAEHR), article processing charge and any other publication fees in the JAEHR journal are free for authors.

 

 Cover Letter

A covering letter should identify the corresponding author (include the address, telephone number, fax number, and e-mail address). Please make clear that the final manuscript has been seen and approved by all authors, and that the authors accept full responsibility for the design and conduct of the study, had access to the data, and controlled the decision to publish.

 

 Authorship

The corresponding Author should download the Authorship Form file and fill it out. Also, scan this form that signed by all authors and upload it in File Type named: “Authorship Form” in Attach Files step of submitting articles process. Any change in authorship after submission must be approved in writing by all authors. Please download the authorship form from: Authorship Form